BlackSig Systems/Systems/Quote Builder

// Quote Builder · Estimate Generation

You measured the job at noon. The quote went out at midnight.

By the time you're home to write it up, a day's gone and they've got two other bids. Quote Builder is trained on your price book. Enter the measurements, it drafts the estimate in your format, line items, materials, labor, margin, in your voice. You review, adjust, send. Then Quote Chaser takes the follow-up.

Quote Builder · today
14Quotes drafted
90 secAvg draft
12Sent same day
Roof · 28 sq architectural → drafted in 40s✓ Approved
AC changeout · 3-ton → priced from your book✓ Sent
Draft → owner bumped margin 4% → out the door✓ Won

// The problem

The quote is the bottleneck, not the work.

You can measure a roof in twenty minutes. Writing the estimate is the part that waits, for the evening, the weekend, the moment you're finally back at a desk with the price book open. Meanwhile the job you just walked is comparing you against whoever quoted them yesterday.

Speed decides more jobs than price does. The contractor whose number lands first, while the customer is still thinking about it, is the one who gets remembered. A quote that shows up three days later is competing from behind, no matter how sharp the pricing is.

// What it's costing you

78%
of buyers go with the company that responds to them first (Lead Connect survey)
more likely to qualify a lead when you follow up within the hour (Harvard Business Review, audit of 2,241 companies)
5-10 hrs
a week owners spend pricing and writing estimates by hand (BlackSig estimate)

Every hour between the site visit and the estimate landing is an hour a competitor can use. The pricing you'd have written anyway isn't the problem. The nights it waits to get written are.

The short version

You're not losing quotes on price. You're losing them in the days between the site visit and the estimate finally going out.

// What we build

A draft on the hood of your truck, not a night at the desk.

We load how you actually price into the system, then it does the typing. Every quote is a draft until you say send:

  1. We build your price book into the system: unit rates, material costs, labor, and the markups you actually use.
  2. On site or after, you enter the measurements and job type: roof squares, tonnage, linear feet, whatever the work is priced on.
  3. It drafts the full estimate in your format: line items, materials, labor, margin, totals, worded the way you word them.
  4. You review it. Change a number, add a note, swap a line. It stays a draft until you approve it.
  5. One tap sends it as a branded PDF or text, from your number.
  6. The moment it's out, Quote Chaser picks it up and follows up until the customer answers.
  7. Win or lose, every quote is logged, so the price book sharpens and next month's drafts land closer.

It never sends a price without you. The AI turns measurements into numbers and does the typing; you keep the pricing and the final say. For genuinely custom jobs it drafts a starting point from the closest templates, not a number you'd have to walk back.

// The numbers

78%
of buyers purchase from the first responder (Lead Connect survey)
21×
more likely to qualify a lead responding in 5 minutes vs 30 (Lead Response Management study, InsideSales.com)
≈90 sec
to draft a standard estimate, versus an evening by hand (BlackSig estimate)
100%
of quotes reviewed and approved by you before they send (by design)

// Questions

Does it set prices on its own?

No. It drafts from the price book we build with you, and nothing goes out until you approve it. It's built to kill the typing and the late nights, not to take pricing out of your hands. You can change any number before it sends.

What if my pricing lives in my head, not a spreadsheet?

That's the first thing we build together. We sit with how you actually price a job, your rates, your material costs, your markups, and turn it into a structured price book the system draws from. When your prices change, you update them in one place and every future draft uses the new numbers.

What kinds of jobs can it price?

Standard, repeatable service work prices cleanly: roof replacements by the square, AC changeouts by tonnage, water heaters, standard repairs and installs. For one-off or genuinely custom jobs it drafts a starting point from the closest templates and you finish it. The more it runs, the better it fits your work.

How does it connect to Quote Chaser?

Directly. Every quote you approve hands straight to Quote Chaser, which follows up in your voice until the customer answers. Build both and a job goes from measured to drafted to sent to chased without you touching it twice.

How long does it take to launch?

Two to four weeks. We build your price book, match your quote format and branding, and test it on jobs you've already priced, comparing its drafts to your real quotes, before it touches a live one.


// How we work

Audit, build, run.

Audit. We map where your time and money leak and put a number on each one. You get that written assessment whether or not you hire us to fix any of it.

Build. One-time fee, scoped and priced before anything starts. Two to four weeks for most systems.

Run. Monthly. It lives on our infrastructure. We own uptime, absorb changes as your business changes, ship an improvement every month, and send a report showing what it produced.

Quote it from the driveway, not at midnight. Let's build it.

The audit looks at your quote turnaround first and what the slow ones are costing. Yours to keep either way.